Protect Sensitive Information Sent by Email
Businesses exchange valuable and sensitive information by email every day. Customer records, employee information, financial documents, contracts and confidential files can all pass through employee inboxes. Where this includes personal information, appropriate email security can also support your wider data protection and GDPR practices.
That makes email an important part of your organisation’s wider business cyber security strategy.
Secure email solutions provide additional controls for information that needs greater protection. Depending on the solution deployed, this can include encryption, controlled recipient access, secure file sharing and visibility over how protected information is accessed.
Rather than relying solely on conventional email delivery, businesses can apply additional security to sensitive communications and give authorised recipients an appropriate way to access protected content.
Digicomm 360 can help your organisation introduce secure email technology that works alongside your existing business communications.
Secure Email Features for Your Business
The right secure email solution can make it easier for employees to share sensitive information while maintaining appropriate security controls.
Email Encryption
Protect sensitive email content using encryption designed to prevent unauthorised access to protected information.
Secure File Sharing
Provide a secure method for sharing documents and larger files without relying on conventional email attachments.
Recipient Access Controls
Control how authorised recipients access protected information and apply additional restrictions where supported.
Tracking & Reporting
Gain greater visibility of protected communications through available audit, delivery and access information.
Multi-Device Access
Allow authorised users to securely access protected communications across supported desktop, web and mobile environments.
Internal & External Protection
Apply appropriate security when sensitive information is shared between employees or with customers, suppliers and other external contacts.
Keep Greater Control of Sensitive Business Information
Sending an email can feel instantaneous, but businesses need to think carefully about the information contained within their communications.
Once sensitive information leaves your organisation, maintaining appropriate control can become more difficult. Messages can be sent to the wrong recipient, accounts can be compromised, and confidential documents can potentially be forwarded or downloaded in ways the sender didn’t intend.
Secure email technology can add additional safeguards around sensitive communications.
Encryption helps protect information from unauthorised access, while secure portals or controlled delivery methods can provide recipients with an authenticated way to access protected content.
Depending on the solution being used, additional controls may also provide greater visibility of delivery and access or restrict certain actions involving protected information.
Secure file sharing can provide another useful option when employees need to send sensitive documents or files that are unsuitable for ordinary email attachments.
Importantly, secure email shouldn’t make communication unnecessarily complicated. The aim is to give employees a practical way to protect sensitive information while continuing to communicate efficiently with customers, colleagues and suppliers.
Why Choose Digicomm 360 for Secure Email?
Email security works best when it forms part of a wider strategy protecting your people, accounts, devices and information.
Practical Email Security
Introduce appropriate protection without making everyday communication unnecessarily difficult.
Solutions for Your Business
Choose secure email controls appropriate to the information your organisation needs to share.
Greater Data Control
Apply additional security and access controls to sensitive communications.
Secure File Sharing
Give employees a more appropriate way to exchange confidential documents and larger files.
Wider Cyber Security Expertise
Combine secure email with password, endpoint, network and employee security measures.
Ongoing IT Support
Our ongoing business IT support can help you manage and adapt your email and security environment as your organisation evolves.
Email Security Is One Part of Protecting Your Data
Secure email can help protect sensitive communications, but email security needs to work alongside other technical and organisational measures.
Strong business password management and multi-factor authentication can help protect employee accounts against unauthorised access. AI-powered antivirus and endpoint protection can help detect malicious activity on the devices employees use to access email, while firewall and network security can provide additional protection around business systems and connectivity.
Employees also remain an important part of email security. Phishing attacks and social engineering are designed to persuade people to click malicious links, disclose credentials, open dangerous attachments or transfer sensitive information.
Cyber security awareness training can help employees recognise suspicious communications and understand how they should respond.
For organisations handling personal information, secure email can also form part of the technical measures used to protect data. However, no individual email product can make an organisation GDPR compliant on its own. Data protection responsibilities extend across the way personal information is collected, processed, stored, shared and protected.
Combining secure email with appropriate technology, employee awareness and ongoing security management creates a stronger approach to protecting business communications and information.
Frequently Asked Questions
What is secure business email?
Secure business email uses additional security measures to help protect sensitive information shared electronically. Depending on the solution, this may include encryption, controlled recipient access, secure file sharing and tracking or reporting capabilities.
What is email encryption?
Email encryption protects the contents of an email so that protected information cannot simply be read by an unauthorised party who gains access to it during transmission or delivery. The exact method of encryption and recipient access depends on the secure email solution being used.
Can I securely send large files by email?
Secure email solutions may include secure file-sharing capabilities that allow businesses to exchange large or sensitive files without attaching them directly to conventional email messages. Available file sizes and controls depend on the solution.
Does secure email make my business GDPR compliant?
No. Secure email can form part of the technical measures used to protect personal information, but GDPR covers much more than email security. Organisations need to consider their wider legal, organisational and technical responsibilities when processing personal data.
Protect Sensitive Information Before You Hit Send
Give your employees a safer way to share confidential information, sensitive documents and important business communications.
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